Course Completion by User

Features of the course completion by user page under the 'Analytics' tab




Column Definitions


The Course Completion by User report summarises your user's progress per course. It is useful to drill down to see which users are falling behind on progress in order to increase engagement and features an export capability opening up opportunities for further data manipulation.

A user will appear in this report once the course is assigned to them via universal access, user group collection, direct assignment to user group or playlist. 


In the report, the admin can see four filters available for data drill-down:

  1. Username
  2. User Group
  3. Course
  4. Status
  5. Custom Fields (if enabled)


Export Data

Admin can click the "Export" button which will allow admin to have the flexibility to use the data as they please, such as uploading it into third-party platforms. Admin will be able to select to export in one of these formats: CSV, Image (PNG), PDF.


The Course Completion by User export has been formatted in this way to allow admins to use the Excel functionalities on the report such as filtering and pivot tables.

In the table below you will see explanations of the columns that you find in the report (on user interface) and the export.


This report will show a maximum of 100,000 rows in the user interface and on the export, if you have more data rows, you can use filters to only pull the relevant data


Column Definition in report and export



Report or Export


Unique ID to identify the users


User Details

Username and Full name

Report and Export


Username of the user that is used to log in EdApp


User Groups

A full list of user groups of the learner

Report and Export

First name

First name of the user provided in the user profile


Last Name

Last name of the user provided in the user profile


Course ID

Unique ID to identify a course



Courses assigned to the learner via one of the below way:

  • Universal access

  • User Group Collection of the User Group or other user group that the user is assigned to

  • Direct user group

  • Playlist

The course must be published, not archived and have at least one published and non-archived lesson.

Report and Export


If a course has been translated and linked to multiple versions, then the data will be aggregated to show up as one row with the below rule:

  • If the course has not been attempted, there will be no data for language

  • If the course has been attempted but not completed, the data of the course that has the highest progress will be displayed

  • If the course has been attempted and completed, the data of the course that has the latest completion (if the course has been completed multiple times in multiple versions) will be displayed

Report and Export

Date Completed 

The latest date the course was completed (if it has been completed). Displayed in UTC.

Report and Export

Required lessons Completed

The number of required lessons that have been completed by the user

Report and Export

Required lessons

The number of required lessons in the course.

Report and Export

Times Spent (minutes)

The amount of time a user spent in-lesson (on all slides of the lesson) for all lessons in the course. This data will show up for incomplete course as well.


Time Spent (dynamic format)

same as C13

Report and Export

Average Score (Maximum: 100)

  • The sum of the highest achieved score in all counted lessons in the course divided by the number of counted lessons

  • This calculation implies non-mandatory lesson will be counted too.

  • This will show up only after a course is completed

  • The non-scoring lesson will be included in the calculation

Report and Export

Progress (0%-100%)

  • Representing percentage of the course the user has completed

  • The number of completed, required lessons divided by the number of required lessons

Report and Export

Custom Fields

Additional data that you have configured here.

Report and Export


Users with the following roles enabled on their profile will not be included in this report:

  • Reviewer
    • Once it is unticked, the user will now be a normal learner and will appear on the CCBU along with other users who took the quiz. 
    • If the user took the quiz on a “reviewer” role and the admin unticks it after, it will take a few hours before the user appears on the CCBU. However, if an admin wants to see the progress of that specific user, they can proceed to the Data Drill Down section of the Performance Dashboard
  • Excluded from analytics
Admins can check if the said user has the above permissions by going following the guide here.